Getting married is one of the happiest times a man and woman could ever imagine and at the same time, it is one of the most mind-boggling when it comes to finances. A reception hall is one of the primary sections and is also one of the most expensive; yet, everything can be achieved at cost savings, but it demands a correct concept and a selective choice. Here are five best tips on how to reduce your reception hall cost and arrive at the most suitable conclusion.
- Starting with a clear budget and priorities might prove a good strategy to be followed.
First of all, there should be a defined budget for a particular wedding reception hall which is to be chosen. Knowing precisely how much you can spare to spend goes a long way in eliminating probable expenditures. Break down your budget into categories: halls, food, flowers, and music, and find out which one of them you and your beloved wish to spend money at the most. In other words, if you attach high importance to the ambience and setting, you necessarily spend more on the reception hall, and then cut down the cost in other aspects. It can also assist you in making decisions while bargaining with vendors as you are aware of your requirements most of the time.
- Be Flexible on Dates and Times of Your Travel
Probably the best approach to optimise this aspect of your event is by holding your wedding reception in the off-peak season and at odd times of the day. It is, therefore, important to consider purchasing during off-peak seasons or hiring a venue during any other time than the normal standard wedding times, that is, on weekends during other seasons of the year apart from spring. This way, you don’t have to wait until summer to hold a wedding since you can easily go for the off-season and take advantage of cheap rates while still having quality celebrations. Other promotions that are particular to some venues include ‘off-peak premiums’ whereby a venue offers its services at a cheaper cost and then offers an extra rebate for weddings held during off-peak seasons.
- Limit Your Guest List
It may be quite natural to wish to invite all the people you know to your wedding, yet such a decision may dramatically raise the services and particularly the hall hired for the reception cost. The majority of venues specify their prices in relation to the number of people, which is why your best bet is to invite as few people as possible. You should limit the guest list to only those you are very close with or be more selective and have only the children and some of your nearest friends. Fewer attendees will not only cost less in renting the reception hall but also free up more of your budget for other things such as food decoration or music. On the other hand, a small number of people can allow you and other people present at your wedding to be closer and make this day very special.
- Negotiate with Vendors
Haggling is an essential element when speaking about the wedding budget, and first of all, it concerns selecting the reception hall. When you’re researching your event, have a look online and you’ll find a lot of venues state that they are flexible on price or even advertise low prices which are and yet in reality, if you haggle, they won’t budge at all; however, this is often not the case and many venue managers are happy to offer a discount especially if you are hiring the venue during low season or if you are demanding less than what the venue Do not hesitate to request for freebies or all-inclusive offers that will enable one to work within the estimated budget. Besides bargaining with the venue manager, it is advisable to bargain with other service providers which may include the caterers, the florist or a photographer.
- Opt for All-Inclusive Packages
Most of the wedding reception halls avail themselves of package services whereby the services you require are included in one package, thus helping you trim down your expenses. Like other wedding packages, these packages comprise food services, decoration, entertainment services and creative direction all at a package so you get a discount on the various services. Packaging all your services into one is less cumbersome and time-consuming because you only need to work with one vendor, and you could be offered all your package services for a special price. If there is something about an all-inclusive package that has grabbed your attention, ensure that you dissect or read between the lines what has been offered and access it to ensure that it fits the above criteria you have set.
Conclusion
Sustaining a tight wedding receipt hall budget is therefore a matter of making the right decisions, focusing on the most crucial issues, and willingness to negotiate and compromise. This is why it is essential to listen to ‘no’ and try to cut costs in various aspects like in terms of the date and time, the number of people to be invited, negotiation with the vendors, and by going for packages that entail all the services needed. If the proper approach to the choice of a site, selection of a menu, invitations and other organizational nuances is given, it is possible to make a wedding as bright and romantic as planned, and at the same time save.